Enable Temporary Accounts

You can set up J1 FormFlow to allow users to create a temporary guest account to access the FormFlow forms. The guest account will let them save and return to partially completed forms and view previously submitted ones. This is typically for guest users that do not have a campus portal account.

Examples

Sample Login Page

Sample Guest Account Setup

Sample Forgot Password Page

Sample Change Password Page

How to

Set up Sign-in Screen for Guest Users

1. Log in as the campus portal administrator.

2. Navigate to the page containing the J1 FormFlow - Forms feature.

3. From the Admin Toolbar, click Settings. The Settings page for the feature appears.

4. If the page has multiple features, go to the drop-down and select the J1 FormFlow - Forms portlet. Example

5. From the Access Type drop-down option, select External Signup.

6. In the Login Instructions field, update or enter information you want show form users. This might be a brief overview of the feature or instructions on how to set up or log in with their temporary account.

7. To format your login instructions, html tags must be used. Example

8. Click the Save Changes button. The page with your J1 FormFlow - Forms feature reappears.

When external users access the form via a direct link to the form, users will be directed to the My Forms sign in page and can either log in to their existing account or can create a temporary account.

Set up the Forgot your Password? Email

Log in as the campus portal administrator.
Navigate to the page containing the J1 FormFlow - Forms feature.
From the Admin Toolbar, click Settings. The Settings page for the feature appears.
If the page has multiple features, go to the drop-down and select the J1 FormFlow - Forms portlet. Example
In the Password Reset Email Subject field, enter in the subject of the Password Reset email that is sent out to users when they request to reset their passwords.
In the Password Reset Email Body field, enter in the email body text that is sent out to users when they request to reset their passwords.

Use @@Password as a placeholder for the user's new password. Use @@ReturnURL as a placeholder for the return url.
To format the body text, html tags must be used. Example
Click the Save Changes button.

Allow Guests to View FormFlow Page

1. Log in to the campus portal as an administrator and navigate to the page with J1 FormFlow - Forms.

2. From the Admin Toolbar, click Access. The Access page appears.

3. Click on the Guest campus portal role. The permissions bubble appears.

4. If the page is currently hidden from guest users, click the button to toggle it to Visible.

You should not give Guest users any additional permissions other than making the page visible to them.

5. Click the Back to... button to return to the previous page.

	This My Forms guest account can only be used to access J1 FormFlow - Forms. It does not let the user access any of the other features in your campus portal.
	The password uses the same validation configuration used for your campus portal passwords, but is not a user's campus portal password. Password validations are defined in the campus portal Site Manager > Framework Settings > Security.

Temporary My Forms Guest Accounts Setup